Supplier Self-Registration Portal Guidance

This page contains guidance on how to complete the self-registration form for new suppliers.

The University's portal allows suppliers to self-register on the University Procurement System . Invitations to self-register will always be sent to prospective suppliers by a member of the University's procurement team.

Company Details

Company - Please enter your registered business name. If you are registered as a sole trader, please enter your full name here.

Tax Organisation Type - Please select the most appropriate option from the dropdown menu.

Corporate website (optional) - please provide the URL to your business website.

 

Your Contact Information

These are the details we will use to send out communications regarding the registration. e.g. notification of the registration being approved.

 

Business identifiers

We require one of the following three:

  1. D-U-N-S number (a unique reference number allocated by Dun & Bradstreet). This will be a 9 or 13 digit number and is often in the format XXX-XXX-XXX or XXXXXXXXX-XXXX. Please remove the hypens when entering into the Portal.
  2. Taxpayer ID - if trading as an individual, this can either be a UTR (Unique Tax Reference) or a personal Tax Reference, if you are a company, this can be either a company or charity registration number.
  3. Tax Registration Number - this is your VAT registration number (if applicable). Please use capitals for your country code and remove any spaces between digits. VAT registration numbers differ depending on which country you are registered in but will usually start with your country code followed by a series of digits. Please ensure that the country code is in capitals and that you remove any spaces between digits.
Image of Company Details screen on the supplier portal

 

Contacts

Contact details will automatically be pulled through from the Company details but you can create additional contacts if required.

Image of Contacts screen on the supplier portal

 

Please complete as required and tick "Create User Account".

Image of Create Contact screen on the supplier portal

 

Addresses

We require at least one address to be entered.

Image of Addresses screen on the supplier portal
Image of Create Address screen on the supplier portal

 

Please note that fields may change based on the country selected.

Address purpose - please select "Ordering" and "Remit To".

 

 

Products and Services

You can click "Select and Add" to see the categories we have available.

 

Image of Products and Services screen on the supplier portal

 

Selecting a category is optional so if none apply, please leave this blank. Please do not use the "Other" category. 

 

Image of Products and Services screen on the supplier portal

 

Questionnaire

The university is required to carry out due dilligence on prospective suppliers. 

  • Question 1 asks you to adhere to the Advanced Procurement for Universities and Colleges (APUC) Supply Chain Code of Conduct.

APUC Supply Chain Code of Conduct

Image of Questionnaire screen on the supplier portal

 

Review

Before submission, you can review the information entered. Once you are satisfied that the information is correct, you can submit this for review and approval by the Procurement team.

 

Image of Review screen on the supplier portal

 

If approved, suppliers will receive an email with further information with information including details about our Ordering processes and the correct Invoice submission.

Any queries relating to the completion of this self-registration can be sent to Finance.Helpline@ed.ac.uk.

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