This page contains guidance on how to complete the self-registration form for new suppliers. The University's portal allows suppliers to self-register on the University Procurement System . Invitations to self-register will always be sent to prospective suppliers by a member of the University's procurement team. Company Details Company Details Company - Please enter your registered business name. If you are registered as a sole trader, please enter your full name here. Tax Organisation Type - Please select the most appropriate option from the dropdown menu. Corporate website (optional) - please provide the URL to your business website. Your Contact Information These are the details we will use to send out communications regarding the registration. e.g. notification of the registration being approved. Business identifiers We require one of the following three: D-U-N-S number (a unique reference number allocated by Dun & Bradstreet). This will be a 9 or 13 digit number and is often in the format XXX-XXX-XXX or XXXXXXXXX-XXXX. Please remove the hypens when entering into the Portal. Taxpayer ID - if trading as an individual, this can either be a UTR (Unique Tax Reference) or a personal Tax Reference, if you are a company, this can be either a company or charity registration number. Tax Registration Number - this is your VAT registration number (if applicable). Please use capitals for your country code and remove any spaces between digits. VAT registration numbers differ depending on which country you are registered in but will usually start with your country code followed by a series of digits. Please ensure that the country code is in capitals and that you remove any spaces between digits. Image Contacts Contact details will automatically be pulled through from the Company details but you can create additional contacts if required. Image Please complete as required and tick "Create User Account". Image Addresses We require at least one address to be entered. Image Please note that fields may change based on the country selected. Address purpose - please select "Ordering" and "Remit To". Image Products and Services You can click "Select and Add" to see the categories we have available. Image Selecting a category is optional so if none apply, please leave this blank. Please do not use the "Other" category. Image Questionnaire Questions 1 and 2 of the questionnaire are to ensure that our suppliers are compliant with The Modern Slavery Act (2015) and have not breached any of the mandatory or discretionary exclusion grounds detailed in Regulations 58 of The Public Contracts (Scotland) Regulations 2015 and Regulations 8, 9 and 10 of The Procurement (Scotland) Regulations 2016. The University of Edinburgh includes modern slavery into our due diligence process and our Purchasing Tterms and Conditions More information on this can be found within our Modern Slavery Statement here. Question 3 requires you to provide company details (including bank details) on company-headed paper. Image Review Before submission, you can review the information entered. Once you are satisfied that the information is correct, you can submit this for review and approval by the Procurement team. Image If approved, suppliers will receive an email with further information with information including details about our Ordering processes and the correct Invoice submission. Any queries relating to the completion of this self-registration can be sent to Finance.Helpline@ed.ac.uk. This article was published on 2023-11-09
