Supplier Self-Service Registration Guidance

Once you have been invited to register as a supplier by a member of the Procurement Team, you will be required to enter an email address to receive an Access Code to gain access to the registration form. 

Please enter an email address that you have access to and click 'Send Access Code'. 

An email will be sent to you shortly containing the access code which can then be entered into the following screen. Once this has been done, the registration screens will open. 

If a code is not sent to your email, please use the 'Get a new code' option which will generate another code to be sent. 

Please note, if you start a registration and save it to return to it later, you will have to obtain an Access Code from the same email address you have initially used each time to progress. 

Company - Please enter your registered business name. If you are registered as a sole trader, please enter your full name here.

Tax Organisation Type - Please select the most appropriate option from the dropdown menu.

Corporate website (optional) - please provide the URL to your business website.

Country - Please select the country you are registered in.

Business identifiers

We require one of the following three:

1. D-U-N-S number (a unique reference number allocated by Dun & Bradstreet). This will be a 9 or 13 digit number and is often in the format XXX-XXX-XXX or XXXXXXXXX-XXXX. Please remove the hypens when entering into the Portal.
2. Taxpayer ID - if trading as an individual, this can either be a UTR (Unique Tax Reference) or a personal Tax Reference, if you are a company, this can be either a company or charity registration number.
3. Tax Registration Number - this is your VAT registration number (if applicable). Please use capitals for your country code and remove any spaces between digits. VAT registration numbers differ depending on which country you are registered in but will usually start with your country code followed by a series of digits. Please ensure that the country code is in capitals and that you remove any spaces between digits.

The email address used to launch the registration will automatically populate in the email address field. We require a First and Last Name against this contact. 

We require at least one contact but you can add additional contacts if required (email address will be an additional required field for additional contacts). 

We require at least one address to be entered.

Please note that fields may change based on the country selected.

Additional addresses can be entered, if required. 

Selecting a category is optional so if none apply, please leave this blank. Please do not use the "Other" category. 

The university is required to carry out due dilligence on prospective suppliers. 

• Question 1 asks you to adhere to the Advanced Procurement for Universities and Colleges (APUC) Supply Chain Code of Conduct.

APUC Supply Chain Code of Conduct

• Question 2 asks you to provide trading details that are required in order to set a supplier record up. 

• Question 3 asks you to confirm agreement to the University of Edinburgh's Standard Terms and Conditions for Goods and Services

  Procurement Standard Terms and Conditions for Goods and Services

If approved, suppliers will receive an email with further information with information including details about our Ordering processes and the correct Invoice submission.

Any queries relating to the completion of this self-registration can be sent to Finance.Helpline@ed.ac.uk.